QUAINTON RAILWAY SOCIETY LIMITED

GOVERNING RULES OF THE SOCIETY

 

The registered office of the Society is at the Railway Station, Quainton Road, Quainton, Aylesbury, Buckinghamshire, HP22 4BY.

Date of this version approved: 31st December 2015

ELECTION OF EXECUTIVE COMMITTEE















 

30.

The business and affairs of the Society shall be managed by an Executive Committee of members of the Society consisting of the Chairman, Honorary Secretary, Honorary Treasurer and not more than six elected members of the Society including the vice-Chairman if one be elected. A vacancy occurring in any elective office may be filled by the Executive Committee from amongst the members of the committee but any person so appointed to fill any vacant office shall retire from that office at the following Annual General Meeting, but shall be eligible for the re-election to that office if nominated by the Executive Committee.

No person other than an officer or other member of the Executive Committee retiring at the meeting shall (unless nominated at the meeting by the Executive Committee) be elected a member of the Executive Committee unless nominated in accordance with Rule 31,

Any member of the Executive Committee may be removed by a resolution of a General Meeting, which may proceed to fill the vacancy.

 
31.(a)

 
Nominations for election to the Executive Committee at the Annual General Meeting shall be in writing, shall state the full name, address and occupa­tion of the member nominated, be signed by the member making the nomination, contain a signed statement by the member nominated of his willingness to be elected, and shall be received by the Honorary Secretary not later than the thirty­-first of January of the year in which the meeting is to be held.

 
(b)

 
A retiring member of the Executive Committee shall be eligible for re­-election without nomination.

 
(c)

 
If the number of retiring members of the Executive Committee offering themselves for re-election together with any members nominated for election and any members of the Executive Committee not retiring does not exceed six having regard to Rule 30, then the said members offering themselves for re-election and any members nominated for election shall be declared by the Chairman to have been elected or re-elected.

 
(d)

 
If the retiring members of the Executive Committee offering themselves for re-election together with any members nominated for election and any members of the Executive Committee not retiring, exceed six having regard to rule 30, then the nominees who receive the highest number of votes which also exceeds fifty per cent of those members present at the meeting shall be declared duly elected. In the event of two or more can­didates having an equal number of' votes which also exceed fifty per cent for the last vacancies or vacancy, one or more further elections shall take place to decide which nominee or nominees shall fill the vacancy or vacancies. In the event that there is still a vacancy or vacancies one or more further elections shall take place to decide which nominee or nominees shall fill the vacancy or vacancies, all to receive at least fifty per cent of the votes of the members present at the meeting except that the fifty per cent qualification shall not apply where the total number of elected persons will not exceed six.

 
32.

 
At each Annual General Meeting one half of the members of the Executive Committee for the time being, or where this is an odd number, one half of one, less than the number of such persons shall retire from office but shall be eligible for re-election.

The officers and other members of the Executive Committee to retire in every year shall be those who have been longest in office since their last election but as between persons who have become officers or members of the Executive Committee on the same day to retire shall (unless they otherwise agree among themselves) be determined by lot.